Full-Time Administrator

We are seeking a dependable and detail-oriented Full-Time Administrator to support the organization, communication, and day-to-day operations of our church community. This role is ideal for anyone who thrives in both independent and team environments, takes initiative, and is committed to creating a welcoming and well-managed space for all who enter. If you are organized, flexible, and passionate about serving St.Francis and the community, we encourage you to apply below!

Hours

• 40 Hours per week, days and times may vary depending on availability and needs.

• Extra hours may be available for special events or as a substitute for other staff members.

Wage

• Exempt with benefits.

Responsibilities

• Manage St,Francis activities and events calendar, office planning calendar, facility reservations and rentals.

• Works with and directs the Facilities Department on needed facility setups and staffing.

• Prepare publications such as, but not limited to, monthly newsletters, church directories, holiday and special bulletins, and memorial programs. 

• Create and organize informational and announcement slides for Sunday services; creating full Sunday service slideshows if needed.

• Maintain and organize all office forms for safekeeping, including but not limited to meeting minutes, correspondence, and other important documents. 

• Maintain paper files as necessary, i.e. vacation request forms, incident reports, etc.

• Manage and maintain the membership database, including the 'Brown Membership Book'.

• Schedule, attend, and direct weekly staff meetings, take and maintain 'meeting minutes', and distributing 'meeting minutes' to staff.

• Manage and maintain bill payment, rental income, other deposits and receipts.

• Manage and maintain payroll submissions and reporting, payroll system, personnel records, and oversee processing of paychecks and reports with payroll company.  

• Maintenance and upkeep of printers, phone system, internet, and office computers.

• Order, maintain, and organize office supplies as needed.

• Coordinate and supervise office and facilities staff, including but not limited to, hiring, supervisory and disciplinary actions, and use or accruement of vacation/personal time.

• Assist with Annual Church Charge Conference reporting, packages, and documentation.

• Maintain and oversee key distribution in connection with the Facilities Coordinator.

• Work with the Pastor, Board of Trustees, Finance Team, and Church Council in developing and abiding by the Administrative Budget.

• Serve as staff representative to the Finance Team.

• Coordinate with Facilities Coordinator on building and grounds upkeep, repair, and equipment.

• Order and distribute nametags for members and staff.

• Perform additional duties as needed to support a welcoming and effective church environment.

Qualifications

• Strong organizational and communication skills.

• Be able to maintain a calm, professional demeanor in various situations.

• Ability to manage multiple projects and priorities at once.

• Experience with office systems, document management, and scheduling.

• Basic knowledge of use and maintenance of printers, phone system, internet, computers, and basic AV operations.

• Financial and bookkeeping knowledge preferred.

• Familiarity with church operations.

• Professional demeanor and collaborative spirit.

• Ability to work independently and in coordination with church staff and lay leadership.

• Have reliable transportation.